April 26, 27, and 28, 2019

Attend the Event

The 2019 Arts Gala: Facets opens with the Starlight Reception on Friday, April 26 from 6:30 p.m. – 9 p.m. Attendees will enjoy live music, hors d’oeuvres, wine, and craft beers.

The Arts Gala continues on Saturday, April 27, 9 a.m. – 5 p.m. and Sunday, April 28, 1 – 5 p.m., with various live-artist demonstrations throughout the day. Art can be purchased at any time throughout the weekend.

“This year, Facets will be represented through fine art jewelry making. Each year of Arts Gala is unique, as we feature a particular medium, signature artist and piece. Just as Facets on a piece of jewelry are many-sided, the Library connects the brilliance of the community and its love of art.”

Laura Appleby, Plainfield Public Library Art Gallery Coordinator.

For Artists

What is Arts Gala?

Arts Gala is a fine art sale and fundraiser. This event offers art items in a variety of styles and media for sale to the public. Arts Gala will take place April 26, 27 and 28, 2019 at the Library. For more information, email ArtsGala@plainfieldlibrary.net.

What do the proceeds go towards?

The purpose of the Arts Gala is to raise funds for Library programs and initiatives that will benefit the community. In previous years funds went towards updating the Children’s Room and sponsoring mental health events and awareness.

How do I apply?

Applications have been reviewed and our artists for 2019 have been selected.

When will I know if I've been accepted?

Artists were notified in February for the 2019 Arts Gala.

How do you decide which artists to include?

We receive a large number of applicants, and although we wish we could include everyone, we have limited space for Arts Gala. This is a juried fine art show. The Arts Gala Selection Committee reviews each artist’s submission. The selection process includes keeping a balanced offering of fine art mediums, previous artist participation, previous sales, quality of work, etc. We appreciate your understanding, and if you are not selected we encourage you to apply again the next year.

How many pieces of art can I bring?

2D Artwork (anything that hangs on a wall) – Three to five pieces depending on size. Due to having over 80 artists in the show, space is limited, however we always do our best to accommodate all the artwork submitted.

3D Artwork Each 3D artist will have a 2’x6′ table and 6’x6′ floor space. Artwork must fit in this space. Artists who have their own setup for their artwork must send a photo of the layout to ArtsGala@plainfieldlibrary.net by March 15, 2019 for approval.

What are the artwork requirements?

All artwork must be ready to be displayed and sold upon arrival. Paintings must have gallery wrapped edges and sturdy, wire hanging on the back. All pieces of artwork should have their individual pre-printed inventory stickers on them.

I submitted artwork to apply for Arts Gala. Now that I have been selected, do I have to bring those exact pieces of artwork?

No. You may bring other items of similar quality.

I have reproductions and note cards that I would like to sell. What do I need to do to display them?

Please notify the Arts Gala Committee if you intend to bring any reproductions. If you have a rack or other display set up for your note cards and reproductions, please email a photo of it to the Arts Gala Committee for approval at ArtsGala@plainfieldlibrary.net by March 15, 2019.

How do I differentiate reproductions and note card pieces on the Inventory List?

When entering reproductions and note cards on your Inventory List, you can indicate that it is a reproduction or note card in the title of the piece.

Example: Rabbit (Print) $40 2D

What if I sell a piece before I come to Arts Gala?

That’s awesome! When you check in your inventory during your drop-off appointment, just notify the Arts Gala representative of your inventory changes, and they will edit your electronic inventory list.

Can I add artwork to my inventory list after the deadline?

We understand that you may sell some of your inventory between the March 15 deadline and your intake appointment. In this situation, you are able to submit additional inventory to replace what you’ve sold. To do so, please revisit the Arts Gala 2019 Artist Inventory Submission form, and submit only your additional inventory pieces.

What do I need to do to prepare my artwork for sale?

Around March 25, 2019 we will send selected artists their Arts Gala Artist Packet. This packet will include the Artist Guidelines detailing the intake and sales process, as well as your pre-printed inventory stickers.

Before your intake appointment:

  • Read over the Artist Prospectus
  • Apply the pre-printed inventory stickers to your inventory

What do I need to do before dropping off my artwork?

  • Read over the Artist Guidelines.
  • Apply the pre-printed inventory stickers to your inventory.

I have both 2D and 3D artwork that has been accepted for Arts Gala. Which day do I schedule my drop-off appointment?

You are welcome to bring both your 2D and 3D artwork for drop-off all at the same time. You may choose any day listed to schedule your drop-off appointment if you have both 2D and 3D artwork.

What if I can't deliver my artwork?

In some cases in the past, we have been able to help with this situation by arranging for the pick-up of artwork. Unfortunately, due to reasons of liability, we are no longer able to offer this accommodation.

What does the art drop-off consist of?

Our intake process has changed a bit for the 2019 Arts Gala. Artists should have received an email with a link to schedule their art intake appointment. If you haven’t already, visit our Artist Intake Appointment form to schedule your appointment.

2D artist intake appointments/artwork drop-off will take place on April 17-19.

2D and 3D artist intake appointments/artwork drop-off will take place April 20.

3D artist intake appointments/artwork drop-off will take place on April 22-24.

Once at the library, artists are welcome to pull up to the curb and use our art carts to bring their artwork upstairs to the second floor art gallery. An elevator is directly to your right when you walk through the sliding doors. Someone from the Arts Gala committee will meet you upstairs in the Gallery at your appointment time.

What is intake like?

  • We will review the inventory sheet you submitted to check for any discrepancies or updates.
  • We will send a copy of your updated inventory with you.
  • We will have pre-printed title cards (for applicable 2D artwork).
  • You may set up and arrange your booth (3D artists only).

Do I get to pick where my artwork is displayed?

No. The Gallery Coordinator, Laura Appleby, is in charge of determining where artwork is displayed. If you have a special need for your artwork (such as electricity) please let us know at by contacting artsgala@plainfieldlibrary.net.

Do I need to attend the Starlight Reception?

While your presence is not required, we strongly encourage all artists to attend the Starlight Reception on Friday, April 26 from 6:30-9 p.m. Many of our sponsors and attendees will be making large purchases that evening and enjoy meeting the artists.

Artists are responsible for their own inventory. The library will not compensate for lost and/or stolen inventory. Your presence helps deter theft.

Do I need to RSVP for the Starlight Reception?

It is not necessary to RSVP. You, your friends, and your family are all welcome and encouraged to attend.

I would love to do a live demonstration on Saturday or Sunday. How do I sign up?

Awesome! We’d love to have you demonstrate your talents. Email ArtsGala@plainfieldlibrary.net for more information.

I have never done a demonstration. What does that entail?

It is simple as creating your art at a table, answering questions, and chatting with guests. We’d love to have you demonstrate your talents. Email ArtsGala@plainfieldlibrary.net for more information.

Do I need to stay with my artwork all weekend?

While you are not obligated to stay with your artwork all weekend, you are strongly encouraged to do so. Our community loves to meet artists and this is a great opportunity for you to network with them. Plus, your presence may help increase your sales!

Artists are responsible for their own inventory. The library is not responsible for lost or stolen inventory and cannot compensate for any losses. Your presence helps deter theft.

What is the process for picking up my unsold artwork?

Artists can collect unsold artwork between 5-7 p.m. on Sunday, April 28 after the library closes. Any remaining artwork may be picked by appointment between Monday, April 29 – Sunday, May 5.

To schedule a pick-up appointment during the week following the Arts Gala, email ArtsGala@plainfieldlibrary.net.

At pick-up you’ll receive a printout of your sales and remaining inventory. Artists are responsible for packing up and transporting unsold artwork. The library is not responsible for lost inventory.

What's my cut?

70%.

Do you charge sales tax?

Yes, we do.  When we collect payment for the sale of your artwork, we will collect an additional 7% of the sales price. The Library will keep 30% per our agreement, and 70% plus the 7% will be paid to you. It will be your responsibility to report your sales to the Indiana Department of Revenue.

How soon do I recieve a check?

We will mail a check to the address you entered into the Artist Submission Form by the end of May 2019.

What if I have a special question?

Email us! ArtsGala@plainfieldlibrary.net
We are always happy to help.

I want to share Arts Gala with my family and friends. How can I do that?

We will send out an email with a PDF poster for the event that you can print and post wherever you like. We realize most artists are on social media, so we will post images about the event on our social media, so that you can share there as well. You are welcome to like the library’s social media platforms:

For Attendees

What is Arts Gala?

Arts Gala is a fine art sale and fundraiser. This event offers art items in a variety of styles and media for sale to the public. Arts Gala will take place April 26, 27 and 28, 2019 at the Library. For more information, email ArtsGala@plainfieldlibrary.net.

What do the proceeds go towards?

The purpose of the Arts Gala is to raise funds for Library programs and initiatives that will benefit the community. In previous years funds went towards updating the Children’s Room and sponsoring mental health events and awareness.

What is the Starlight Reception?

The Arts Gala opens with the Starlight Reception  on Friday, April 26 from 6:30 p.m. – 9 p.m. This spectacular event allows visitors to meet the artists and gives them the first opportunity to view and make their purchases from the displayed art.  Attendees will enjoy live music, hors d’oeuvres from local eateries, wine, and craft beers.

I remember being asked to pledge $50 in years past to become a Patron of Arts. Is that still a thing?

In years past, we asked attendees to become Patrons of the Arts by pledging or promising to spend at least $50 during the Friday night Starlight Reception. Starting in 2019, we are abandoning that practice and simply asking folks to come out and spend a really nice evening looking at great art, listening to fine music, and eating delicious food.

What should I wear?

Black tie, evening gown, business casual,  jeans, and even shorts.  You will see folks dressed in a variety of attire. The important thing is we want you to be comfortable while enjoying the art and making your purchases.

Can my kids come?

We love kids and want you to bring them to see and buy the exemplary artwork. Children are welcome  throughout the weekend, but please be aware that alcohol is served at the Starlight Reception on Friday, April 26 and anyone under 21 is not permitted by law in the immediate area around the serving stations.

How can I get an invitation?

Email us at ArtsGala@plainfieldlibrary.net and give us your name, address and phone number and we will add you to our mailing list. You can also call Kathy McGillem at 317-839-6602 ext. 2108 or email her at kmcgillem@plainfieldlibrary.net.

How do I RSVP?

Call Kathy McGillem at 317-839-6602  ext. 2108 or email her at kmcgillem@plainfieldlibrary.net.

I'm always hungry. Is there food?

We eat a lot here at the library, so never fear!  At the Starlight Reception there will be lovely light hors d’oeuvres and an array of  wine, beer, coffee and other non-alcoholic beverages. Light refreshments will be available Saturday and Sunday.

Will there be alcohol?

Yes, we serve alcohol to those who are at least 21 years of age and who have a valid photo ID. Once we check your ID, you will be issued tickets that you may exchange for drinks at one of our designated serving stations.

Where do I park?

Our parking lot provides ample parking; however, it is a big event so you are welcome to park across the street at the First Baptist Church or on the side streets around the library.

Cash, Check, or Charge?

Yes, yes, and yes.

What kinds of art do you have?

You mean what kinds of art DON’T we have, right? All mediums are represented at Arts Gala: Jewelry, Painting, Drawing, Woodworking, Ceramics, Textiles, etc.

I've been to Arts Gala before. Are there new artists?

We like to keep Arts Gala fresh every year. New artists join us, some artists take a break, and others return every year.

For Volunteers

What is Arts Gala?

Arts Gala is a fine art sale and fundraiser. This event offers art items in a variety of styles and media for sale to the public. Arts Gala will take place April 26, 27 and 28, 2019 at the Library. For more information, email ArtsGala@plainfieldlibrary.net.

What do the funds go towards?

The purpose of the Arts Gala is to raise funds for Library programs and initiatives that will benefit the community. In previous years funds went towards updating the Children’s Room and sponsoring mental health events and awareness.

What can I do to help?

There are all kinds of ways to help with the Arts Gala. To get on our Arts Gala Volunteer list, email ArtsGala@plainfieldlibrary.net.

How do I sign up to volunteer?

Email ArtsGala@plainfieldlibrary.net to get your background check in order and find out more about volunteer positions.

What training should I expect?

Depending on your volunteer assignment, training will be provided. A staff member will also be nearby to help with any questions you may have.

What should I wear?

While we expect all types of dress from attendees, we like to convey a professional image for staff and volunteers working the event, so please dress accordingly. One thing we want you know is to be sure to wear comfortable shoes!

“The Wave” by Becky Heimann

Over the last six years the Arts Gala fundraiser has:

Sold over $103,000 in local artwork

Raised over $31,000 for library projects

Partnered with over 50 community sponsors

Publicized in over 30 publications

Partnered with over 150 local artists

Drawn over 3,000 attendees  

2018 Signature Artist Becky Heimann

Look back : 2017 Arts Gala

Look back : 2013 Arts Gala