April 26, 27, and 28, 2019

Artists Apply Now

This callout is for artists to submit their artwork, including specifically jewelry designers who wish to also be in the running for the coveted signature artist/piece designation.

Artists may apply from now until January 28, 2019 . This event is a juried exhibition and sale. There are no artist fees. The Library will retain a 30 percent commission on all artwork sold.

To apply click the button below and fill out the form. More information is available in the FAQs section below. For help filling out the form, or for questions, email ArtsGala@plainfieldlibrary.net or call 317-838-3803.

Attend the Event

The 2019 Arts Gala: Facets opens with the Starlight Reception on Friday, April 26 from 6:30 p.m. – 9 p.m. Attendees will enjoy live music, hors d’oeuvres, wine, and craft beers.

The Arts Gala continues on Saturday, April 27, 9 a.m. – 5 p.m. and Sunday, April 28, 1 – 5 p.m., with various live-artist demonstrations throughout the day. Art can be purchased at any time throughout the weekend.

“This year, Facets will be represented through fine art jewelry making. Each year of Arts Gala is unique, as we feature a particular medium, signature artist and piece. Just as Facets on a piece of jewelry are many-sided, the Library connects the brilliance of the community and its love of art.”

Laura Appleby, Plainfield Public Library Art Gallery Coordinator.

For Artists

What is Arts Gala?

Arts Gala is a fine art sale and fundraiser. This event offers art items in a variety of styles and media for sale to the public. Arts Gala will take place April 26, 27 and 28, 2019 at the Library. For more information, email ArtsGala@plainfieldlibrary.net.

What do the proceeds go towards?

The purpose of the Arts Gala is to raise funds for Library programs and initiatives that will benefit the community. In previous years funds went towards updating the Children’s Room and sponsoring mental health events and awareness.

How do I apply?

Arts Gala is a juried fine art show.  To apply, fill out the Artist Submission Form. For help with the form, or if you have any questions, email ArtsGala@plainfieldlibrary.net, or call 317-838-3803. The deadline to apply is January 28, 2019. The Arts Gala Selection Committee will notify selected artists in February.

How do you decide which artists to include?

We receive a large number of applicants, and although we wish we could include everyone, we have limited space for Arts Gala. This is a juried fine art show. The Arts Gala Selection Committee reviews each artist’s submission. The selection process includes keeping a balanced offering of fine art mediums, previous artist participation, previous sales, quality of work, etc. We appreciate your understanding, and if you are not selected we encourage you to apply again the next year.

What are the artwork requirements?

All artwork must be ready to be displayed and sold upon arrival. Paintings must have gallery wrapped edges and sturdy, wire hanging on the back. All pieces of artwork should have their individual pre-printed inventory stickers on them.

When will I know if I've been accepted?

Artists will be notified in February.

How many pieces of art can I bring?

2D artists may bring up to 5 pieces of artwork that have not been displayed at a previous Arts Gala show.

Each 3D artist will have a 2’x6′ table and 6’x6′ floor space. Artwork must fit in this space. Artists who have their own setup for their artwork must send a photo of the layout to ArtsGala@plainfieldlibrary.net by March 15, 2019 for approval.

Note cards and prints are displayed for sale in a separate area. Please notify the Arts Gala Committee if you intend to bring any. If you have a rack or other display set up for your note cards and prints please email a photo to the Arts Gala Committee for approval at ArtsGala@plainfieldlibrary.net by March 15, 2019.

What do I need to do to prepare my artwork for sale?

Around March 25, 2019 we will send selected artists their Arts Gala Artist Packet. This packet will include the Artist Prospectus detailing the intake and sales process, as well as your pre-printed inventory stickers.

Before your intake appointment:

  • Read over the Artist Prospectus
  • Apply the pre-printed inventory stickers to your inventory

What is intake like?

Our intake process has changed a bit for the 2019 Arts Gala. After April 1, someone from our Arts Gala committee will reach out to each artist to schedule intake appointments.

2D artist intake appointments/artwork drop-off will take place on Tuesday, April 16 and Wednesday, April 17.

3D artist intake appointments/artwork drop-off will take place on Monday, April 22 and Tuesday, April 23.

Once at the Library, artists are welcome to pull up to the curb and use our art carts to bring their artwork upstairs to the second floor art gallery. An elevator is directly to your right when you walk through the sliding doors. Someone from the Arts Gala committee will meet you upstairs in the Gallery at your appointment time.

At your appointment we will:

  • Review the inventory sheet you submitted to check for any discrepancies or updates
  • Send a copy of your updated inventory with you
  • Print title cards (for applicable pieces)
  • Set up and arrange your tables (3D artists only)

What's my cut?

70%. Boom.

Do you charge sales tax?

Yes, we do.  When we collect payment for the sale of your artwork, we will collect an additional 7% of the sales price.  The Library will keep 30% per our agreement, and 70% plus the 7% will be paid to you.  It will be your responsibility to report your sales to the Indiana Department of Revenue.

When do I bring my artwork to the show?

After April 1, someone from our Arts Gala committee will reach out to each artist to schedule intake appointments.

2D artist intake appointments/artwork drop-off will take place on Tuesday, April 16 and Wednesday, April 17. Our Gallery Coordinator will hang the artwork.

3D artist intake appointments/artwork drop-off will take place on Monday, April 22 and Tuesday, April 23. Our Gallery Coordinator will hang the artwork. Artists may set up their tables during their scheduled time.

Do I need to attend the Starlight Reception?

We strongly encourage all artists to attend the Starlight Reception on Friday, April 26 from 6:30-9 p.m. Many of our sponsors and attendees will be making large purchases that evening and enjoy meeting the artists.

Artists are responsible for their own inventory. The Library will not compensate for lost and/or stolen inventory. Your presence helps deter theft.

What if I can't deliver my artwork?

In some cases in the past, we have been able to help with this situation by arranging for the pick-up of artwork. Unfortunately, due to reasons of liability, we are no longer able to offer this accommodation.

 

Do I need to stay with my artwork all weekend?

While you are not obligated to stay with your artwork all weekend, you are strongly encouraged to do so. Our community loves to meet artists and this is a great opportunity for you to network with them. Plus, your presence may help increase your sales!

Artists are responsible for their own inventory. The Library is not responsible for lost or stolen inventory and cannot compensate for any losses. Your presence helps deter theft.

While you’re here you might consider demonstrating your artistic process in one of our scheduled Artist Demonstrations. Email ArtsGala@plainfieldlibrary.net for more information.

What is the process for picking up my unsold artwork?

Artists can collect unsold artwork between 5-7 p.m. on Sunday, April 28 after the Library closes. Any remaining artwork may be picked by appointment between Monday, April 29 – Sunday, May 5.

To schedule a pick-up appointment during the week following the Arts Gala, email ArtsGala@plainfieldlibrary.net.

At pick-up you’ll receive a printout of your sales and remaining inventory. Artists are responsible for packing up and transporting unsold artwork. The Library is not responsible for lost inventory.

How soon do I recieve a check?

We will mail a check to the address you entered into the Artist Submission Form by the end of May 2019.

What if I have a special question?

Email us! ArtsGala@plainfieldlibrary.net
We are always happy to help.

I would love to do a live demonstration on Saturday or Sunday. How do I sign up?

Awesome! We’d love to have you demonstrate your talents. Email ArtsGala@plainfieldlibrary.net for more information.

For Attendees

What is Arts Gala?

Arts Gala is a fine art sale and fundraiser. This event offers art items in a variety of styles and media for sale to the public. Arts Gala will take place April 26, 27 and 28, 2019 at the Library. For more information, email ArtsGala@plainfieldlibrary.net.

What do the proceeds go towards?

The purpose of the Arts Gala is to raise funds for Library programs and initiatives that will benefit the community. In previous years funds went towards updating the Children’s Room and sponsoring mental health events and awareness.

What is the Starlight Reception?

The Arts Gala opens with the Starlight Reception  on Friday, April 26 from 6:30 p.m. – 9 p.m. This spectacular event allows visitors to meet the artists and gives them the first opportunity to view and make their purchases from the displayed art.  Attendees will enjoy live music, hors d’oeuvres from local eateries, wine, and craft beers.

I remember being asked to pledge $50 in years past to become a Patron of Arts. Is that still a thing?

In years past, we asked attendees to become Patrons of the Arts by pledging or promising to spend at least $50 during the Friday night Starlight Reception. Starting in 2019, we are abandoning that practice and simply asking folks to come out and spend a really nice evening looking at great art, listening to fine music, and eating delicious food.

What should I wear?

Black tie, evening gown, business casual,  jeans, and even shorts.  You will see folks dressed in a variety of attire. The important thing is we want you to be comfortable while enjoying the art and making your purchases.

Can my kids come?

We love kids and want you to bring them to see and buy the exemplary artwork. Children are welcome  throughout the weekend, but please be aware that alcohol is served at the Starlight Reception on Friday, April 26 and anyone under 21 is not permitted by law in the immediate area around the serving stations.

How can I get an invitation?

Email us at ArtsGala@plainfieldlibrary.net and give us your name, address and phone number and we will add you to our mailing list. You can also call Kathy McGillem at 317-839-6602 ext. 2108 or email her at kmcgillem@plainfieldlibrary.net.

How do I RSVP?

Call Kathy McGillem at 317-839-6602  ext. 2108 or email her at kmcgillem@plainfieldlibrary.net.

I'm always hungry. Is there food?

We eat a lot here at the library, so never fear!  At the Starlight Reception there will be lovely light hors d’oeuvres and an array of  wine, beer, coffee and other non-alcoholic beverages. Light refreshments will be available Saturday and Sunday.

Will there be alcohol?

Yes, we serve alcohol to those who are at least 21 years of age and who have a valid photo ID. Once we check your ID, you will be issued tickets that you may exchange for drinks at one of our designated serving stations.

Where do I park?

Our parking lot provides ample parking; however, it is a big event so you are welcome to park across the street at the First Baptist Church or on the side streets around the library.

Cash, Check, or Charge?

Yes, yes, and yes.

What kinds of art do you have?

You mean what kinds of art DON’T we have, right? All mediums are represented at Arts Gala: Jewelry, Painting, Drawing, Woodworking, Ceramics, Textiles, etc.

I've been to Arts Gala before. Are there new artists?

We like to keep Arts Gala fresh every year. New artists join us, some artists take a break, and others return every year.

For Volunteers

What is Arts Gala?

Arts Gala is a fine art sale and fundraiser. This event offers art items in a variety of styles and media for sale to the public. Arts Gala will take place April 26, 27 and 28, 2019 at the Library. For more information, email ArtsGala@plainfieldlibrary.net.

What do the funds go towards?

The purpose of the Arts Gala is to raise funds for Library programs and initiatives that will benefit the community. In previous years funds went towards updating the Children’s Room and sponsoring mental health events and awareness.

What can I do to help?

There are all kinds of ways to help with the Arts Gala. To get on our Arts Gala Volunteer list, email ArtsGala@plainfieldlibrary.net.

How do I sign up to volunteer?

Email ArtsGala@plainfieldlibrary.net to get your background check in order and find out more about volunteer positions.

What training should I expect?

Depending on your volunteer assignment, training will be provided. A staff member will also be nearby to help with any questions you may have.

What should I wear?

While we expect all types of dress from attendees, we like to convey a professional image for staff and volunteers working the event, so please dress accordingly. One thing we want you know is to be sure to wear comfortable shoes!

“The Wave” by Becky Heimann

Over the last six years the Arts Gala fundraiser has:

Sold over $103,000 in local artwork

Raised over $31,000 for library projects

Partnered with over 50 community sponsors

Publicized in over 30 publications

Partnered with over 150 local artists

Drawn over 3,000 attendees  

2018 Signature Artist Becky Heimann

Look back : 2017 Arts Gala

Look back : 2013 Arts Gala