Meeting Rooms
The Plainfield-Guilford Township Public Library recently adopted a new Meeting Room Policy, which will become fully effective on January 1, 2026. The Library is also in the process of switching to a new reservation system, which will be launched on Sunday, November 9th. There will be a transition period between the launch of our new reservation system on November 9th and when we begin to apply the new fee schedule. During the transition period, library staff may waive the fees associated with the new meeting room policy.
These changes are being implemented to better manage the demand for the meeting rooms. Our goal is to ensure that our patrons have priority access to the meeting rooms and to recoup some of the costs associated with maintaining these popular resources.
| Bookable Space | Library Card Rate | Non-Library Card Rate |
| West
(Max Capacity: 46) |
Tier 1: No charge up to three hours;
Tier 2: $100 over three hours |
Tier 1: $100 up to three hours;
Tier 2: $200 over three hours + $250 deposit |
| McMillan A
(Max Capacity: 54) |
Tier 1: No charge up to three hours;
Tier 2: $100 over three hours |
Tier 1: $100 up to three hours;
Tier 2: $200 over three hours + $250 deposit |
| McMillan B
(Max Capacity: 96) |
Tier 1: No charge up to three hours;
Tier 2: $100 over three hours |
Tier 1: $100 up to three hours;
Tier 2: $200 over three hours + $250 deposit |
| Full McMillan –
A&B combined (Max Capacity: 150) |
Tier 1: No charge up to three hours;
Tier 2: $150 over three hours |
Tier 1: $150 up to three hours;
Tier 2: $300 over three hours + $250 deposit |
| Kitchenette
(available first come, first served) |
$25 | |
The meeting rooms at PGTPL are the perfect place to host your next meeting. Before your event takes place, we’ll work with you to determine what you need in the room and help set you up for success! Have questions about the meeting rooms? Email us at Rooms@PlainfieldLibrary.net
Meeting Room requests may not be submitted more than 90 days in advance.
The Meeting Room schedule does not include pending reservations.
Meeting Room Policy
PGTPL exists to be the heart of culture, education, and information for the community, which is why we have public meeting rooms. These rooms are designed for your use. The Meeting Room Policy sets guidelines and procedures for using the meeting facilities. If you’re looking to use the facilities, be sure you have read and understand the policy.
Meeting Room FAQs
How do I reserve a room?
Meeting and Study Rooms can be booked by scrolling up on this page and tapping the “Reserve A Room” button.
What rooms are available?
We’re proud to offer three different meeting spaces:
- West Meeting Room – Maximum capacity of 46
- McMillan Meeting Room A – Maximum capacity of 54
- McMillan meeting Room B – Maximum capacity of 96
*McMillan A & B may be combined for a maximum capacity of 150
What equipment is available?
The library has chairs and tables in all of the meeting rooms. Each meeting room also has a projector and access to WiFi. A DVD player and a whiteboard may be available upon request.
Would You Like To Reserve A Room?
We are glad to help! Simply give us a call or send us an email and we will coordinate a room for you.
Call: 317-839-6602
Email: rooms@plainfieldlibrary.net
